Criminal Registers 1 to 27 formats

Criminal registers

Criminal Register No.1: Register of Sessions Cases Received and Disposed of.

Number pf Sessions case	Name of committing court and P.R.No.	Number name and residence of accused	Number of offence charged and section of code  0r law	Date of				Date of judgment	Result	Date of delivery of record into record room with record keeper`s initials	Remarks.
				Commitment	Receipt of record	Commencement of trial	Close of trial
(1)	(2)	(3)	(4)	(5)	(6)	(7)	(8)	(9)	(10)	(11)	(12)

Criminal Register No.2 Form No.2 Register of appeal

Number of appeal	From what court with number of the case in that court	Name and rank of applicant in the lower court	Section or order appealed against and law under which it was passed.	Date of				Date of delivery of record into record room with record keeper`s initials	Remarks
				Presentation of appeal	Hearing	Order	Result
(1)	(2)	(3)	(4)	(5)	(6)	(7)	(8)	(9)	(10)

Instructions: The register should be checked by the presiding officer every month and omissions rectified.

 

Criminal register No.3 Form No.3 Register of revision cases entertained.

Number of the case entertained	Whether taken up suo motu or on application. If on application, the name of the applicant and his position in the lower court.	If by petition, the date of presentation thereof	From which court with number of the case on the file of that Court.	Number and date of disposal	Date of delivery of record into record room with record keeper`s initials	Remarks
(1)	(2)	(3)	(4)	(5)	(6)	(7)

 

Criminal register No.4: Register of calendar and preliminary register cases received

No. of calendar case	Name of complainant or station from which charge sheet was received with date ad number of charge sheet.	No. and name of accused	Offence complained of and section of law
1	2	3	4

Date of			Decision	Result	Date of delivery of record into record room with record keeper`s initials	Remarks ( if a case has been treated one a long pending one note the fact herein reading)
Receipt of report or complainant	Apprehension of the accused or his appearance in court	Commencement of trial
5	6	7	8	9	10	11

 

Instructions:

1.    The first few pages should be set apart for preliminary register cases which should be numbered separately from calendar cases.  In murder cases it should be stated in the remarks column whether the accused can afford to pay an advocate.

2.    The dispatch seal should be obtained in the last column of the register in token of transmission to the Sessions Judge of copies of judgment and orders.

3.    In cases required to be included in the monthly statement prescribed in rule 262 their inclusion should be noted in the last column.

4.    The register should be checked by the presiding magistrate every month and omissions rectified.

 

Criminal RegisterNo.6/6A Register of miscellaneous and maintenance cases received.

Number	Name and residence of petitioner, if any or designation of officer by whom reported			Name and residence of respondent		Section and chapter of the Code under which proceedings are instituted.		Result
1	2			3		4		5
Date of					Date of delivery of record into record room with record keeper`s initials		Remarks.
Receipt of petition or report		Commencement of inquiry	Order.
6		7	8		9		10

Instructions:

1.    This register should be maintained in two sections in all courts.  The first sec. Should be called Crl.R.No.6 This sec. Should be restricted to cases under Sec. 108 to 110 and 125 Cr.P.C. and the cases entered in this section should be shown as miscellaneous cases.

2.    the second sec. Called Crl. Reg.No.6-A with the same heading as in Crl.R.No. 7 should be opened and maintained for all proceedings other than those entered in the first sec.  The cases entered in this sec. Should be marked as Miscellaneous cases.

3.    The dispatch seal shuld be obtained in the last col. Of the register in token of transmission to the Sessoins Judge of copies of judgments and orders

Crl.Register 6-B Register of applications under sec. 113(4) of the Indian Railways Act.

Number of the case	Date of receipt	Name of defaulter	Designation of Railway official who lodged the complainant	Amount of fare ordered to be collected	Date of notice	Initials of magistrate	Amount collected.

Date of collection	Initials of the magistrate	Date of remittance to railway	Initials of the magistrate	Alternative sentence	Irrecoverable amount written off
					Amount.	Date of sanction of C.J.M.	Initials of magistrate

 Criminal Register 7 Register of results of inquiries and trials

No. of the case disposed of	Actual No. of days dring which the case in which accused persons appeared before the court lasted (not applicable to cases shown in Col.(6)	Cases disposed of
		Complaints dismissed u/s 203 Cr.P.C	By dismissal u/s 204(3) or by discharge or acquittal of accused u/s 256, 257, 249,320 Cr.P.C. before they appeared in court	Struck of as false	By tr, death or escape of accused	otherwise
1	2	3	4	5	6	7

No. of persons

No. of persons

No. of persons

No. of persons

Brought for inquiry or trial

Died, transferred or escaped

Discharged or acquitted

On regular trial

Sentence passed

Released on P.O. Act

Youthful offender dealt with A.P.Ch. Act.

Discharged after admonition

Delivered to parent or guardian etc.

8

9

10

11

12

13

14

Number of persons

Convicted

On summary trial

Adult

Juvenile

Committed or referred

Sentence passed.

Released on P.O. Act

Youthful offenders dealt with u/A.P.Ch. Act.

Male

Female

Male

Fema le

15

16

17

18

19

20

21

22

23

Number of offences		Remarks
Examined	Required to attend on more than three days.
24	25	26

 

Crl. Reg.8 Register of punishments.

No. of case dispo sed of	No. of persons convic ted	Imprison ment for life	Number of persons sentenced to imprisonment
			15 days and below		Over 15 days but not exc.30		Over 1 month but not exc. 6 months		Over6 months but not exceeding one year
			R.I.	S.I.	R.I.	S.I.	R.I.	S.I.	R.I.	S.I.
1	2	3	4	5	6	7	8	9	10	11

NOMENCLATURE OF OFFENCE
Number of persons sentenced
Over one year but not exceeding two years		Over two years but not exceeding seven years		Over seven years.
R.I.	S.I.	R.I.	S.I.	R.I.	S.I.
12	13	14	15	16	17

FINE
Rs.10 and under		Above Rs.10  < 50		Above 50 < 100		Above 100 < 500		Above 500 < 1000		Above 1000
Alone	With other imprisonm ment	Alone	With other imprisonment	Alone	With other imprisonm ment	Alone	With other imprisonment	Alone	With other imprisonm ment	Alone	With other imprisonm ment
18	19	20	21	22	23	24	25	26	27	28	29

Number of persons sentenced to			No. of persons (1) rleased on P.O. or with admonision u/PO Act or the reformatory School. Act, whose guardians are bound over u/Ch. Act or Railways Act or (3) wgi are sub. To an or. U/s 22 if Cattle tress pass Act.	No. of boys whose sentences were commuted to deten tion in a certified school	Remarks.
fine
Amount impo- sed	Amount realised	Amount paid as compensation u/s 357 Cr.P.C.
30	31	32	33	34	35

Criminal Register No.9 Form No.9 Register of appeal cases disposed of

Number of the appeal disposed of	Number of applicants concerned	Number of appellants whose case were disposed of							Actual number of days during which the appeal lasted	Remarks.
		By death transfer of escape	By rejection of appeal	By confirmation of sentence of order	By reduction of sentence or modification of order	By reversal of sentence	By proceedings being quashed	By new trial or further inquiry being ordered

Note: Show in the column of remarks the number of persons dealt with under Section 106(4) of the Criminal procedure Code or under A.P. Children Act.

 

Criminal Register No.10 Form No.10 Register of revision cases disposed of

Number of revision case disposed of	Number of accused persons concerned	Number of accused persons  whose case were disposed of							Other wise	Actual; number of days during which the case lasted.	Remarks
		By death, transfer or escape	By rejection of application	By confirmation of sentence or order	By reduction of sentence of modificatioin of order	By reversal of sentence	By proceedings being quashed	By new trial or further inquiry being ordered
(1)	(2)	(3)	(4)	(5)	(6)	(7)	(8)	(9)	(10)	(11)	(12)

Date	No. of case, appeal or petition	Purport of proceedings.
1	2	3

Civil Register No.11 Diary register (Sessions and Magistrate Courts)

 

Criminal Register No.12  Register of Court fee and process fee received.

Date	Sl. No. in the register	Nature of document and reference to connected case	Court fee stamps		Non-judicial stamps	remarks
			Process fee	Other fee
1	2	3	4	5	6	7

Col.(3) If there are enclosures, the number and nature of those documents also to be specifieid in this column.

Coll(7) Return of documents which is exceptional may be shown in the column of remarks

Note This register should be reserved for papers other than those received by post.

Crl. Reg.12-A Process register (Register of processes issued to the Police stations by the Magistrates

Sl  no.	No. of the case	The crime no.	Nature of process with identifying particulars	Date when issue of process was ordered	Date when sent to police	Date when received back	Remarks.
1	2	3	4	5	6	7	8

1.    A register in this form should be maintained in each of the Magistrate court in the districts and an extract from this register should be attached to the monthly statement inCr.R.No.30.

2.    Every Inspector of Police incharge of circle should often as possible, and at least once in two months, take the registers of the Police station under him to the concerned Magistrate`s court, check up the entries with those in the registers and if necessary, the records maintained by the Court and make a report to the Superintendent of police about the cases involving serious delay or omission.

3.    The above register should also be maintained in ledger form one section being allotted to one police station.

4.    The register prescribed above should be maintained with care and should be scrutinized periodically by the head ministerial officer and the Magistrate.

5.    In col. (4) of the register, the issue of processes to witnesses for the prosecution and for the defense should be shown separately.  It is not necessary to show the name of each of the witnesses but only their total number e.g. 10 summons pws 8 summons d.ws issue of bailable warrants and non-bailable warrants being specifically recorded in red ink.

6.    In col.(7) of the register the date of hearing should also be shown under the date of return, if the date of return of the process to the issuing court is later than the date of hearing.

7.    In col.(8) of the register should be entered the following, namely (a) with reference to col.(4) the number of processes served personally and the number of processes returned un-served, and (b) particulars as to whether bailable warrants and non-bailable warrants were executed or not.

Criminal Register No.13 camp Courts.

Date	Camp	Case posted	Remarks.	Date	Camp	Case posted	Remarks.
1	2	3	4	1	2	3	4

Note: 1. When cases are adjourned, the date and place of the adjourned hearing should be shown in col.(4).

2Cases disposed of on the date of hearing should be marked thus.

Criminal Register No. 14 Register showing the disposal of referred charge sheets.

Number	Name of the police station	Number of referred charge sheet and section of law	Date of receipt by magistrate	Purport of order with date	Date of communication of the order to Superintendent of police	Date of delivery to record room with record keeper`s initials.
1	2	3	4	5	6	7

 

Criminal register No.14-A Register of First information reports.

Serial number	Date of receipt of first information report.	Name of police station and crime no.	Name of accused	Description of offence and provision of law	Date of occurrence of offence	Date of filing of charge sheet or final report	C.C.No.or referred charge sheet No.	Remarks
1	2	3	4	5	6	7	8	9

Criminal Register No.15 Register showing the disposal of property produced in inquiries and trials.

Number of case or date and number of charge sheet name of station.	Description of property.			Initials of the judge.	Particulars of order for disposal and section of law with date.
	Sl. No.	Valuable property.	Other property
1	2	3	4	5	6

If returned to party producing it, or his agent the signature and date.	Initials of the Judge or magis- trate	If sold by auction the date of auction and amount realized.	Date of remittance of the sale proceeds into treasury	Initials of the judge or magistrate	Remarks of inspecting officer if any.
7	8	9	10	11	12

 

Instructions:

1.    This register shall be inspected at least once in three months by the presiding judge or magistrate who will check the valuables and record the result of this inspection in the column for remarks.

2.    A fresh register shall be opened every year and the outstanding items shall be brought forward from the register of the previous year.

3.    When valuables are sent to the Chief Judicial Magistrate for disposal, a triplicate form of receipt shall be used, one part of which will be the office copy, the other two will be sent to the magistrate of which one will be checked and signed by him and pasted in this register on receipt in the Sessions Court.

4.    Along with its quarterly returns each criminal court will send a certificate of having checked the valuable with this register.

5.    Deposits and such other items, being case properties should properly be accounted for being brought to this register.  The challan and numbers and dates of the deposit may also be noted in the register so that deposit adjustment, vouchers column may readily be prepared and sent to the connected sub-treasury for adjustment, and the fact noted in the last column relating to the remarks.

Criminal Register No.16. Register of unclaimed properties

Sl. No.	Reference to the current with which property is received	Description of property	When, where and bh whom found	Intermediate reference with date	How disposed when and amount realized at sale.	Date of remittance of amount to treasury	Disposal numbear with which file closed.	Remarks.
1	2	3	4	5	6	7	8	9

Here enter particulars, such as (1) date of submission of the notice to the District Press. (2) Date of publication of the notice in the District Gazette. (3) Date of referenced to Sessions Judge and of orders thereon.

Criminal Register No.17 Register of calendars received:

Serial number	Date of		If records called for, No. of revision file.	remarks
	Receipt of calendar	Perusal of calendar
1	2	3	4	5

 

Criminal Register No.18 Register showing the remarks on calendars and judgments and replies received from

Name of court:

Name of the court and number of case	Remarks of the Munsif Magistrate and Chief Judicial Magistrate and replies of the Magistrate with dates.
1	2

Instructions:

1.    The register should be written separately for each magistrate by name both in the Chief Judicial Magistrate Court and in the Mnsif Magistrate’s court.

2.    The register need not be kept as loose sheets, separate register should be opened for magistrate.

Criminal Register No.19 Register of Refund certificates and deposit vouchers issued.

Court:                                                                                     Year:

Month and date of cer-tificate	Name of court which imposed the fine and number of case on its file	Name of court  which sanctioned the refund or compensation and date of judgment and number of the case.	Name and residence of the individual to whom the refund or compensation order was granted.	Amount order to be paid.	Date on which the refund certificate or deposit voucher was delivered to the party or his agent, if before the court or of it dispatch to him and the lower court.	Signature of the party or agent in token of having received the certificate or Vr.	Remarks
1	2	3	4	5	6	7	8

 Criminal Register No.20 Register of fines imposed, levied and refunded

Date of im- po-sition of fine	No. of case	Name of ac- cused	Demand i.e. balance uncollected (in case of previous months or fines imposed in cae of current month)
			Amount of fines to be credited to Govt.	Fine to becraedited to Local funds municipalities.		Compensation awarded u/s 250 246, 358 Cr.P.C. and compensation and all other sums recoverale like fines which can not be entered in Col.(4) or (5)	Initials of judge or magistrate.
				Amount	Name of the fund, body or association concerned and the provision of law under which the fine is imposed.
1	2	3	4	5	6	7	8

Contd.  

Collections		Initials of judge or magistrate	Amount credited to sub-treasury			Compensation and other amounts described in Col.7	Date of credit in S.T	Initials of judge.
			Credited to Govt.	To be credited to local funds and Municipalities
Amount collected	Date of collec- tion
				Amount credited	Name of the fund, body or assn. Con. And the pro. Of law u/w fine is imposed.
9	10	11	12	13	14	15	16	17

Irrecoverable amount.		Balance uncollected	Refunds		Remarks
Amount written off	No. and date of sanction of written off.
			Amounted refunded	No. and date of refund order
18	19	20	21	22	23

Instructions contd..

 Fines register

Note:

1.    The word fine includes any amount recoverable as fine or expenses of prosecution.

2.    If a fine is collected while the person on whom it has been imposed is in jail intimation of its collection must be sent at once to the supdt. Of the jail and the fact noted in col(23) see rule Cr.P.C.

3.    In the case of a remission entered in col.(18) and (19) note remitted on appeal should be made against the entrh in col.(23)

4.    The attention of Judges initialing u/col.(8)(11) and (17) is invited to the fact that such initials show that they have satisfied themselves that the fines imposed are taken to demand, collected and credited to the treasury.  No entry shall be expunged from the register without attestation by the Judge or Magistrate.

Criminal Register No.21 Register of witnesses`s batta collected from parties

Date	Name of case	Name of party	Opening balance	Amount of deposit	Total Of col. 4 & 5	Amont paid to witnesses	Amt. Refunded to partis	Sig. Of witness	Total of col 7 & 8	C.B	Initials of head of office.
1	2	3	4	5	6	7	8	9	10	11	12

Instructions:

1.    This register should be maintained in the ledger form, with a daily abstract being recorded in the register itself.  For this purpose separate page or pages according to the needs of the particular case should be allotted for each case and for entering the daily abstract some pages should be allotted at the end.

2.    The amount of unspent witness batta and batta collected for witness whose evidence is dispensed with, should be entered in this register.  The register must be checked at regular intervals every month, once by the Head of Ministerial Officer and another time by the presiding magistrate during the scrutiny of registers.

Crl. Reg.No.22 Register of orders of Jude or magistrate on witnesses batta and T.A.

No. of case	Name of witnesses	Signature of witness on the first day of his appearance	Whether the witness was present on				Class of witness.
			2nd day	3rd dau	4th day	5th day
1	2	3	4	5	6	7	8

Judge`s order fixing the		Initials of the judge	remarks
No. of days for which batta is payable	Distance for which mileage is payable with the name of the village and the nearest railway station.
9	10	11	12

Note: The signature of an official witness should be taken in this register just as in the case of any other witness and the fact and the date of issue of the court attendance certificate should be noted against the entry.

 

Crl. Reg.22-A Batta and T.A. to witnesses Criminal case No of the Court

Name of the witness	What case	Traveling allowance
		Number of class by rail or road	Number of miles by road	Amount of rail way fare , millage by road or actuals exp.	Amount of actual exp. Of carriage by road not exc.	Actual cost of carriage hire to and from ct. on the date of attendance.
1	2	3	4	5	6	7

Batta		Total batta and traveling allowance	Certificate of head clerk or magistrate and comparison with register No.22	Receipt of party to whom payable.	Remarks
No. of days	Rate per diem
8	9	10	11	12	13

Crl.Reg.22-D Cash book.

Cash account of the office of the :

Dr.

Date	No. of item or folio in ledger	Particulars	Receipts		Head of account or heading of item
			Cash	Bank or treasury

Cr.

Date	Number		Folio in ledger	Particulars	Disbursements		Head of account or heading of item
	Item	Voucher			Cash	Bank or treasury
1	2	3	4	5	6	7	8

Brought forwarded Carried over Carried over

Instructions:

1.    All cash transactions should be shown in this register except salaries, traveling allowances fines, money realized by forfeiting security bond of witness, accused and sureties.

2.    Sale proceeds being an occasional item of receipts though shown in property register should also be shown in the book.

3.    The cash book should be balanced once a month.

Criminal Register No.23 Register of long pending cases

Sl. No.	Date and no. of authorizing tr. To this register	Date of entry in the register	No. and date of cases	Description of accused	Description of offence	Date of offence.	Date of issue of proclamation u/s 82 Cr.P.C.
1	2	3	4	5	6	7	8

Date fixed for appear- ance	Date of attachment	Description of property attached	Method and date of disposal of property attached	Date of recording evidence u/s219 of Cr.P.C.	Date of appearance or death of accused.	Remarks
9	10	11	12	13	14	15

 

Crl. Register No.24  Record Destruction Register

year	Number	Date of disposal	Date of disposal of revision petition if any	Date upto which to be retained		Date of destruction		Remarks
				Part I	Part II	Part I	Part II
1	2	3	4	5	6	7	8	9

Instructions:

1.    The entries in col. 1 to 3 and 5 and 6 of this register should be made as soon as the cases are received in the record room.

2.    The entry in co. 4 should be posted when the appeal or revision petition if any is disposed of and the papers are received I the record room

3.    Col. 7 and 8 should be filled in only after the records actually destroyed.

 

Criminal Register No.25 Register of Summary trials held before the magistrate.

Sl. No.	Date of the com- mission of offence	Date of the report or complaint	Name of the complainant	Name parentage and residence of the accused person	offence
					Complained	Proved, if any.
1	2	3	4	5	6	7

Value of property in respect of which offence committed	The plea of the accused and his examination if any	Finding and in the case of conviction brief statement of the reasons thereof	Sentence or other order	Date on which the proceedings tearminated.
8	9	10	11	12

 Criminal Register No.26 Statement of preliminary enquiries held before

No. of the case	Name of the accused	Substance of the complainant	Name of the complainant	Name of witnesses for the prosecution	Result of enquiry
1	2	3	4	5	6

Date of				Explanation of delay.
Offence	Complaint	Apprehension of apperance	Closing enquiry
7	8	9	10	11

Crl. Register No.27 Register of fines in respect of which payments are payable to Local bodies

Date of payment of fine into treasury	No. of case	Amount paid	Refund or remission if any	Expenditure to be deducted if any	Net amount payable	Remarks.
1	2	3	4	5	6	7

Instructions:

1.    A page or a set of pages should be allotted for fines levied under each Act and relating to each local body.

2.    To enable a monthly comparison and reconciliation with the figures as per Appendix C to Tr. Sub-Account No.11 the extracts should work up to the figures of Account Credited in item 3(b) of the statement of fines in form No.30.

3.    The total of the col. “net amount payable” for a year indicates the amount payable by the District and Sessions Judge.

4.    A departmental register in this form should be maintained in all the criminal courts in the districts except sessions courts. An extract from this register should be attached to the monthly statement in Crl. Reg. Form No.30.

5.    The District Magistrate should also maintain a register in this form and post therein the figures stken from the statement received from the subordinate courts and effect reconciliation of the figures monthly with the treasury figures so that there may be no delay or difficulty in payable the grants to local bodies at the end of the year.

Form No.30

Fine statement of the court of for the month of

	Arrear	current	Remarks
1	2	3	4
1.    Demand (a)Fines to be credited to Government (b)Fines to be credited to local bodies © Compensation amounts etc. 2 Collections 3 amount Credited into the treasury (a)             to the government (b)            to be credited to local bodies (c)             compensation, amounts etc. 3                   Amount written off. 4                   Remitted on appeal 5                   Balance.	9(a)

Certified that the above is a correct statement of fines and compensation amounts imposed, levied written of and remitted on appeal in my court during the month of _______

Magistrate/Judge (contd.)

Fines statement ( contd.)

Certified that the amounts shown against item 3 were remitted into the treasury in the month of ___________

Sub-treasury officer.

Instructions:

1.    if the amounts shown in col. 2 and 3 do not agree the reasons should be explained in the columns for remarks.

2.    The order sanctioning the writing off of any amount shyuld be quoted in columns for remarks.

 

Form No.30-A Working sheet for fine recovery ( to be maintained by all criminal courts except Sessions Court)

Sl. No.	Date of imposition of fine	Case no.	Arrear de,amd	Amount collected and remitted to treasury with date
				January		February		March
				July		August		September
				Collection	Remit- tance	Col- lection	Remit- tance	Collection	Remit- tance
1	2	3	4	5	6	7	8	9	10

Amount collected and remitted to treasury with date.						Amount written off	Amount remitted in appeal	Remarks.
April		May		June
October		November		December
Collec-tion	remittance	Collec- tion	Remittance	Collec- tion	Remittance
11	12	13	14	15	16	17	18	19

To be maintained in separate sections under the three heads specified in item 1 of Administrative form No.30.  2 The sheets will be written up afresh in January and July each year.  3. Entries regarding collection and remittance should be initialed by the Magistrate beneath each entry.  4 Dates to be entered beneath the relative amounts as denominators.

Form No.31: Statement of cases in which sanction to write off is requested.

No. and year of case	Name of accused	Amount of fine	Date of sentence	Steps taken to realize the fine	Remarks
1	2	3	4	5	6